Preparing the published article.
Announcement Records and Audit Readiness
If you cannot show the record, you cannot prove the process.
What to retain
| Document | Retention reason |
|---|---|
| Notices | Evidence of what was published and when |
| Objections and replies | Shows procedural fairness |
| Evaluation records | Supports the award decision |
| Contracts | Enforceable position |
| Acceptance records | Evidence of delivery |
How to store it
- One indexed folder per project, with a consistent naming rule.
- Keep originals of signed documents.
- Back up the electronic archive in a second location.
Retention periods are set by the issuer and by internal audit policy. Confirm the required duration.