Preparing the published article.
Keeping Maintenance Records Useful
A record nobody can read is not evidence.
What makes records useful
| Element | Practice |
|---|---|
| Consistency | Same fields and vocabulary every time |
| Specificity | Component, position and measurement, not just done |
| Traceability | Who, when, and with which part number |
| Follow-up | Open items with owners and dates |
| Access | Available to the people who maintain the machine |
Practical measures
- Use checklists so records do not depend on memory.
- Attach photos for anything unusual.
- Review the record at the next visit to close the loop.
Maintenance records support warranty claims and audits. Keep them for the required period.